What is included
- Printable worksheet. A guest list to write out and a set of blank, numbered tables with seat lines, so you can sketch who sits where on paper.
- Guest list spreadsheet. A ready-made CSV with columns for name, party or group, RSVP, meal choice, allergies, and notes. Open it in Excel, Numbers, or Google Sheets.
How to use the printable worksheet
- Open the worksheet and print it, or save it as a PDF first if you want a clean copy to reuse.
- Write your guests into the guest list, with their party or group beside each name.
- Pencil guests into the numbered tables. Pencil matters here, because seating always changes.
- Use the filled sheet as your reference when you make place cards and table numbers.
How to use the spreadsheet
The spreadsheet is the faster path if you expect changes (and you will). Replace the example rows with your guests, keep the column headers as they are, and save the file. When you are ready to arrange tables, open Seatful and import the file directly. Your whole guest list lands in the app, ready to drag onto tables, with no retyping.
Keep the column headers
The headers (Full Name, Email, Party, RSVP, Meal Choice, Allergies, Notes) are how the import knows which column is which. You can leave columns blank, but renaming the headers may stop them from mapping automatically.
When a template is not enough
A template is a great way to start, but paper and spreadsheets both hit the same wall: they do not show the room, and they cannot turn themselves into place cards, table numbers, or a find-your-seat sign. The week of the wedding, when a few RSVPs change, you are redrawing by hand.
That is exactly what Seatful automates. Import this spreadsheet, arrange your tables to scale, collect RSVPs that update the chart, and print the table numbers, place cards, and seat-finder sign from one plan. New to seating charts? Start with our step-by-step guide.